HSL Access Notes - August 22nd

Hello,

 

A few notes for the week….

 

Thanks and Farewell Wishes to Yoojin!

Be sure to join us to wish Yoojin all the best!

Thursday, August 28^th

10 AM – 11 AM

Health Sciences Library staff room

 

Fall Student Schedule

Many thanks to our student assistants who have assisted with our vacation coverage over the past summer months.

We will begin our regular weekly shifts again on Saturday, September 6^th.

 

Saturday: Mary A.            1:00 PM – 4:00 PM

Sunday:  Kathleen           3:00 PM – 6:00 PM

Monday:  Mary A.            5:30 PM- 10:00 PM

Tuesday:  Krsytal              5:00 PM – 10:00 PM

Wednesday:  Mary A.  5:30  PM – 10:00 PM

Thursday:  Robin              5:00 PM  – 10:00 PM

Casual:  Jessica 

We wish our student assistants all the best with their programs of study as the new term approaches!

 

Journal Project for HDL Transfer –Phase 2 Complete!

The work to prepare our pre-2005 closed journal holdings for transfer to HDL is complete!   This involved pulling, barcoding, and creating individual Sirsi holding information for each and every issue.   The project spanned 4 months and an estimated  35995 items! 

 

Congratulations and thanks to Chelsea who coordinated this collections project and to the team who made it happen, including Lourdes, TerriLynne, Brian, Leslie, and all our student assistants.  This truly was a comprehensive effort that highlights the high level of commitment and dedicated teamwork of staff involved. 

 

We are coordinating with HDL and hope to be able to transfer most of these items sometime in September.   If HDL is able to accept all of the phase 2 HSL items, it is estimated that it will provide 91 bays of free space!  The transfer will be followed by some serious shifting of the remaining collection.  Other uses of the extra space will be considered over the longer term.

 

Once again, congratulations on such a successful project, and many thanks to all involved!

 

Term Loans

I am forwarding a message from Lucille Wallace regarding term loans.

This is to advise that the term loan renewals will start on Wednesday, September 3rd.  The first e-mail reminder notice will be sent on this date.  The patrons will get their second notice as the normal pre due notice on September 12^th  .  The new term loan due date (if there are no holds on the items) will be January 15th.

 

Fall Instruction at Health Sciences Library

Our summer instruction program was completed this week.  The fall instruction kicks off on September 10^th with Refworks Basic and advanced sessions.

The Endnote (including new sessions for Macs), Refworks and Thesis sessions are scheduled in the Library Workshop registration calendar on the LCR website. 

Go to Services>  Library workshops and look for the blocks in bright green – these will be the Health Sciences Library course offerings.  Clients can register by clicking on the course date and completing the online form. 

 

Neuroscience Collection

We are expecting 47 boxes and 18 bins of additional History of Neuroscience materials at HSL  next week.   These will be held for Susan’s attention upon her return.

 

Document Delivery Service

Our University of Calgary student, staff and faculty can request articles and book chapters from our own University of Calgary collection by submitting a request through the Interlibrary Loan form. 

 

Current Journal Shift

The January – through June  holdings for the following journals have been moved from Current shelves to Backsets:  Biochemical Journal, Blood, and Journal of Neuroscience. Jan-June issues for the following journal titles have now been relocated to the Backsets: Journal of Immunology, New England Journal of Medicine.

 

Recycled Bottle Bins

The funds from the recycled bottles in the bins in the  public area of the library are saved for the Student Union.  This week an older female member of the community came in with shopping bags and began to help herself to some of the bottles from the bins.  A member of the Faculty happened to see this and informed her that the bottles were for the Student Union.  The community member accepted this explanation and departed.   If necessary, please let people know that the recycled bottles in the bins are collected for the Student Union.

 

Supplies

Thanks to all who provided feedback about frequency of supply orders.  Beginning in September, we will be moving to a bi-monthly supply order routine.  We hope this will work well for all.  If this creates concern for anyone over the next few months, please let me know and we will re-assess in the new year.  Next supply orders will be in September and then November.

 

Lexicomp and Dynamed Codes

While Lourdes is away Brian will be the main contact for Lexicomp and DynaMed codes.

 

SPSS in Computer Commons

At the moment we only have SPSS available  on the following computers in the Commons: stations 740, 741, 742.

We are working to get the licensed renewed asap.

 

Food and Drinks Policy

LCR is updating their Food and Drinks policy, and this should be available soon.  It will not affect the way we are managing Food and Drinks policy at Health Sciences Library.

 

Back Up Public Printer

A few times over the past weeks we have receiving an error message on the backup printer which reads “Controller error 116-324.  Restart printer”.  However re-starting seems to bring you back to the same message. It was reported and our service ticket # is BL195705.  In the meantime, clearing the print queue on the computer seems to work to clear the error message. Click on Start>Printers and Faxes>select hsl-Ref (or hsl-Ref colour)> if there are jobs listed in the queue, select and delete. Then restart the printer.  Another option for clients if this occurs would be to select the other service area printer.

 

 

 

HSL Access Notes - February 24th

Hello Everyone,

 

A few extra notes for the final week in February....

 

February 25^th Schedule

Brian will be at a  session tomorrow and I will be covering the 2 – 10 shift.  However I am also registered for the Respect workshop tomorrow afternoon, so will start my day at main campus from 1:30 – 3:30.  I hope to be back here before 4:00 pm.

 

Calgary Herald

We have not received our Calgary Herald for over a week due to problems with the Herald subscription renewals.  This has been flagged for follow up and we hope to receive the Monday – Friday delivery of the Herald again soon.

 

Emergency  Planning

·         Connected with the UofC recent focus on emergency planning we would like to go ahead with the plan to have a rally point in the HRIC atrium for Health Sciences Library staff during evacuations.  It will be in the HRIC atrium by the glass doors leading to the McQaig Tower. 

·         Have you signed up for the Emergency text messaging service?  More info at:  http://www.ucalgary.ca/emergencyplan/textmessage

·         The emergency Call-out tree is in SharePoint

 

Knowledge Resource Service e-books

A reminder that over the past months the Knowledge Resource Service e-books have been removed from the University of Calgary catalogue.  Knowledge Resource Service e-books can be searched by going to the Knowledge Resource Service website> Search collections > e-books.

 

Stata 13

The statistical software program, Stata that is on our Commons Computers only, has been upgraded from Stat 10 to Stata 13 on most of the stations.  This includes all the computers in 1460B, both podium stations and a number of the stations closest to the front of the room in 1460A.  The remainder of the computers in 1460A continue to have Stata 10 available.

 

Sirsi

An update from David Brown:

On Tuesday February 25th, we will be updating the Sirsi test server (sirsi2) with up-to-date data from production.

 

This means that:

·         Any data that is only on sirsi2 will be lost, including any test bibliographic or user records.

·         The sirsi2 test server will be unavailable for most of Tuesday February 25.

 

Please let me know as soon as possible if this will cause any problems for you or your staff.

 

Remote Access for POIs beginning March 1^st

A message from ITS regarding an added access option for Persons of Interest ( POIs) for remote access to online resources:

By March 1, IT will have put a change in place to allow POIs (Persons of Interest) with an IT account to use their IT username to log into Ezproxy—as faculty and students already do.

 

In order to get access to electronic library resources by IT username:

 

1.       The user needs to have an active IT account.

2.       The user’s POI class must be one of the following.

00014 – Visiting Scholar

00023 – Postdoctoral

00029 – Consultant-Pro.Service

00033 – Qatar Local Hires

 

To borrow print materials, the user still needs to obtain a card, and their contact information will still need to be updated manually in Sirsi the first time they use the system.

 

POIs with active Sirsi accounts will still be able to use their barcode/PIN to log in to electronic resources, but they will also have the option of using their IT username. (I would recommend that they use IT username, as it is likely to be more stable and secure.)

 

I expect that this will resolve many of the login issues that we receive, and will be a big service improvement for these user groups. Please share this information as required.

 

Room 1453

The electrical work for the AV upgrade in room 1453 has been completed. The next phase will be the painting and dry walling that we hope will take one day.  We will try to keep the room open for use as work permits.

The wall mounted desk has been removed  and has been flagged for surplus.  The parts are stacked in the room awaiting pick up.

 

Adapters for Apple Equipment

We have two adapters for Apple equipment, one for Mac Books and one for mobile devices such as I pads and I touch devices.  These are being kept in the credenza behind the service counter along with the keyboards and mice for rooms 1454 and 1455.  These are barcoded and can be signed out in Sirsi for use in these rooms.  They may be signed out and used by staff for short-term use as well.

 

2013 Periodicals to Backsets

Many of the 2013 periodical titles have now been moved from the Current Shelving to the Backsets.  This includes print titles that have been cancelled as well as any continuing print titles for which we have received a 2014 issue.  If clients are looking for a 2013 issue at this point, it may be either on the current shelves or the backset shelves.

Print Journals Cancelled AUSTRALIAN FAMILY PHYSICIAN

BIOLOGY OF REPRODUCTION

BMJ (International Edition)

JAMA DERMATOLOGY

JAMA FACIAL PLASTIC SURGERY

JAMA INTERNAL MEDICINE

JAMA NEUROLOGY

JAMA OPHTHALMOLOGY

JAMA OTOLARYNGOLOGY- HEAD & NECK SURGERY

JAMA PEDIATRICS

JAMA PSYCHIATRY

JAMA SURGERY

JOURNAL OF BIOMECHANICAL ENGINEERING

JOURNAL OF NUCLEAR MEDICINE

JOURNAL OF VETERINARY DIAGNOSTIC INVESTIGATION

LANCET

MEDICAL LETTER ON DRUGS AND THERAPEUTICS

MEDICAL PHYSICS

NATURE

ONCOGENE

OTOLARYNGOLOGIC CLINICS

PEDIATRIC CLINICS OF NORTH AMERICA

RADIOLOGIC CLINICS OF NORTH AMERICA

SCIENCE (Weekly)

SEMINARS IN ONCOLOGY

SURGICAL CLINICS OF NORTH AMERICA

 

HDL Transfer Project

Also related to periodicals, we are preparing for a large transfer of periodicals to Health Sciences Library.  This project may span most of March and April and our goal will be, as Susan outlined, to transfer issues prior to 2005.

More details to come.

 

Respect Workshops – final week!

There is still time to participate in the online training and attend the Respect workshops on main campus that are being encouraged for all University of Calgary staff.  The final three workshops are scheduled this week.

There has been good feedback from HSL staff who have completed the online sessions and attended workshops.

 

The “Respect in the Workplace” online training program covers some important basic information about bullying, discrimination and harassment. It leads you through a series of vignettes to portray what a respectful workplace looks like. While the online program takes approximately 90 minutes to complete,  it is composed of many short segments that you can start and stop at your leisure.  The link for the online program is https://universityofcalgaryworkplace.respectgroupinc.com.    Please click on this link and self-register to get started.   

 

The Respect Workshop is focused on competencies and strategies to enhance your personal and leadership effectiveness as well as our workplace culture.  It is very interactive, practical and supportive. 

 

Nine workshops for Libraries and Cultural Resources staff have been scheduled for February. All workshops will be held in Human Resources (MacKimmie Tower, 4^th floor). Please use the links provided below to register in the workshop that best fits your calendar.

 

               

25 Feb 2014	1:30pm to 3:30pm	http://www.ucalgary.ca/hr/node/2668
26 Feb 2014	1:30pm to 3:30pm	http://www.ucalgary.ca/hr/node/2669
27 Feb 2014	1:30pm to 3:30pm	http://www.ucalgary.ca/hr/node/2670

 

New Room Booking System

Have you had a look and the new and improved Health Sciences Library study room online booking system? Check it out at:  http://libapps.ucalgary.ca/hsworkrooms/Web/

 Policies remain the same, but the look has been updated.  Public can still view the schedule, while University of Calgary UCIT login and password is required for online booking.

 

IM

Evening and weekend monitoring of IM continues. 

Fines

A reminder that if a client wishes to dispute fines on items that belong to another branch or location, they should be referred to the home location of the item.

HSL Access Notes - May 24th

Hello,

A few notes for the week…

Town Hall Updates

Staff are encouraged to attend the series of presentations being held over the next few weeks if operationally possible. 

Gathering of the Provost’s Team:  May 29^th from 8:30 – 11:30

Strategic Directions for Libraries and Cultural Resources (developed through the Balanced Scorecard initiative)

Presented by Mary McConnell and Susan Powelson

Session #1

Thursday, May 30,  2013

TFDL 440B

9:00 – 10:00 a.m.

___________

Session #2

Monday, June 3, 2013

TFDL 440B

1:00 – 2:00 p.m.

__________

The Budget, Balanced Scorecard and Strategic Planning

Presented by Tom Hickerson

Monday, June 10, 2013

TFDL 440B/C

Session #1 – 10:00 – 10:45 a.m

Session # - 11:00 – 11:45 a.m.

___________

New Structure and New Administrative Assignments

Presented by Tom Hickerson

Wednesday, June 12, 2013

TFDL 440B/C

Session #1 – 1:00 – 1:45 p.m.

Session #2 – 2:00 – 2:45 p.m.

__________

Engagement Survey Follow-up

Presented by Tom Hickerson

Thursday, June 13, 2013

TFDL 440B/C

Session #1 – 1:00 – 1:45 p.m.

Session #2 – 2:00 – 2:45 p.m.

Holiday Schedules

With many staff away for conferences and holidays over the next few months, we will be single staffing much of the time at the service desk.  The desk schedule, in SharePoint, has been updated for the months of June – August.  Staff are asked to review the schedule, especially as the coverage will change as staff take their time off.  Please let me know if you see any issues.  I will be away to visit my mom in Quebec from June 3 – 18 inclusive. 

New Computers for Computer Commons

50 new pc’s will be installed in the Computer commons in June.  The first batch will be installed on Tuesday, May 28^th.   The PC’s will have Endnote 7 loaded for instructional purposes. 

Microfilm Scanner/Printer

The microfilm scanner/printer will also be installed in June.  Watch for more details.

Keys

A number of staff have contributed to updating our key inventory and management.  Many thanks to Leslie, Sara and Chelsea! 

Chelsea has completed a re-organization of our keys into three key boxes:

Service Key Box:  Located in the service area and holds keys needed in the service and public areas, as well as a key to the master key box.  A printed master list for this key box is in the Operations Manual (white binder on Brian’s desk), and it is also in the shared drive.

Administrative Key Box:  Small box in the administrative assistant’s cubicle.  Contains keys to Susan and Mary’s offices.

Master Key Box:  Larger box in the administrative assistant’s cubicle.  Contains all remaining inventory of keys.

Inventory (which key fits which door and how many do we have)  and key management (who has which keys) spreadsheets are saved in the shared drive.  UCLASS:  Administration:  Office Support: Key List

Chelsea has agreed to be the contact for key management requests.  If you need to return keys or request new keys, please contact Chelsea.

Resident Remote Access

We recent had a group of residents experiencing problems with their remote access using their UCIT logins recently.  LCR System staff advised that they could still gain remote access using their barcode and pin numbers on the ONEcards.

Currents

The 2013 current periodical titles are being shifted on the Currents shelves.  With recent cancellations, we will be able to condense our display and remove a bay from the unit.

2002 – 2003 Periodicals to HDL

The 2002-2003 issues of about 50 of our current titles have now been processed for transfer to HDL.  Some of the issues that already have copies in HDL from other sources have been withdrawn.

Computer in Consult Office

The computer in the consult office has been updated.  Rather than log in using a generic log in, staff can log in using their individual log in name and password.

Meeting Room bookings at TFDL

If you need to book a meeting room at TFDL, please contact Brenda MacDonald (brenda.macdonald@ucalgary.ca) or Alessandra Bauer Mello (abauerme@ucalgary.ca).

You can find out more about TFDL room bookings at:  http://lcr.ucalgary.ca/files/lcr/TFDL%20Meeting%20Room%20Booking%20Guide%202013.pdf

Service Area Updates

The  hold folder with information about holds that are not on the shelf is now being kept on Chelsea’s desk.  Chelsea is providing the follow up.

The History of Medicine sign in sheet is on a clipboard in the cabinet behind the service counter just below the card binders.

The Lexi-comp and Dynamed code sign up forms are now in a Lexi-Comp folder in the drawer behind the service counter with other service area files.

WIFI Signal in HSL

Our HSL WIFI signals have been tested recently and found to be low in the individual study rooms due to the number of walls and interference.

The technicians have provided the following info:

Options for our users:

a) relocate the device -  the farther you are from the router, the weaker the signal

b) consider using a dual band (range extender) on your device; replace your laptop's PC card-based wireless network adapter with a USB wireless network adapter

c) Try changing your wireless router's channel through your router's configuration page to see if your signal strength improve; in Canada, these channels are 1, 6, and 11.

Users can e-mail ITS to ask for individual technical assistance: itsupport@ucalgary.ca

Please let me know if you have any questions, concerns or suggestions.

Mary