HSL Access Notes - July 7th

Summer Schedule

With our summer schedule now in place for July and August, this was our first weekend closure for the summer.

Our Health Sciences Library bookmarks now note our summer weekend closures (thanks for the update Chelsea), and our voicemail at 220-6855 has been updated as well.

 

Painting in 1453, 1454, 1456A

The whiteboard walls will be painted in 1453, 1454 and 1456A this week.  The rooms have been reserved for the work from Monday through Thursday, though there may be some availability for clients during this period.

The pencil rails should also be installed in 1453 and 1459.

 

Medical Residents

The medical residents began their program July 1^st and we have seen a number of these clients at the desk this week with card issues.  Often this is caused by information not feeding into our Sirsi system properly.  Please flag any of these issues for me for further follow up.  In the meantime if these are residents, please update their records to gradstudent Sirsi profile, with expiry of 9/30/14.  Please ensure that all email/address information is complete, and enter a Note indicating your manual updates to the record.  We hope that the system will update once all information is received.  Thanks.

 

Computer Commons – July 7 – 9

Our computer commons will be booked once again this coming week on July 8^th and 9^th for full day classes.  The software load will take place on the afternoon of the 7^th, and the doors will be locked the evening of July 7^th and 8^th.

 

Supplies

The latest order of supplies have arrived at Health Sciences Library and are being distributed to Knowledge Resource Service sites.  Staff are asked to use the online OfficeMax catalogue when placing orders since this provides the most up-to-date product codes.  https://www.officemaxcanada.com . Thanks.

 

SHC

We are currently testing SHC as a hold pick up location in the Sirsi test system.  We hope this will be ‘live’ soon.  Watch for further details.

 

Elevators/directions

The HSC elevator letter assignments have changed.  The directions to Health Sciences Library in our webpage have been updated.  A copy of the n our Foothills Campus Elevator Wayfinding Map is on the front service counter with our map of Health Sciences Library.  It can also be found at :  http://medicine.ucalgary.ca/files/med/UC_FoothillsCampus_ElevatorLocator_12JUN14.pdf

 

Copier in HMRB Hallway

Had an interesting call this week from a staff member working in HMRB asking for their passcode for the copier in the HMRB hallway!  As it turns out, this photocopier, that you can see at the end of the HMRB hallway when you exit our back Health Sciences Library door, has been converted to a staff only copy machine that requires a staff code.  There is a huge poster on the wall by the machine indicating that staff must go to their department coordinator to get their passcode, but below this it mentions that students can do their copying at the Health Sciences Library and it gives our contact information.  So if you get a question at the desk about the HMRB copier codes, please direct staff to the department, and students may use our copiers with their Unicards.

 

Hope all enjoy a great ‘Stampede’ week!

HSL Access Notes - June 20th

Hello, 

A few notes to end the week....

Summer hours

Weekends:  We have two more weekends before our summer hours, and weekend closures take effect.

We have had some questions from regular weekend public clients about other study spaces in the building.  I have confirmed with Security and Room Booking services that public are welcome use any of the open spaces on weekends (for example the atrium or On the Go where there are tables), but that other study rooms are not available to the public.

June 30^th /July 1^st:  Please note as well that we are open regular hours with regularly scheduled staff shifts on Monday, June 30^th, but closed on Tuesday, July 1^st for the Canada Day holiday.

 

Computer Commons 1460B

The group using 1460B this entire week will be continuing instruction next Monday and Tuesday as well.    To accommodate this booking and safeguard the software load, the 1460B room will be locked through the weekend, and the routine computer ‘refresh’ has been suspended until after June 24^th.

 

HDL Transfer Prep Project

The barcoding of most of our Health Sciences Library journals continues in preparation for  transfer to HDL.

Many thanks to all the staff involved in this process and to Chelsea for coordinating the effort.

We have made it half-way through the list of almost 1100 titles – congratulations!

The barcoding project will continue so that materials will be ready for transfer when HDL has the capacity, hopefully this August.

We hope to send most of our pre-2005 journals to HDL this summer and the remainder next summer.

 

Interesting IM Chat Questions

·         A question from a POI working at ACH who provided a  ucalgary email who was having trouble accessing online article.    Reviewed both sign in options for client using barcode and pin as well as UCIT login and password.  Still no access.  Assisted client with access, but was able to confirm with HR that in fact the type of POI while eligible for a UC email, was not eligible for library privileges. 

·         A question from a student in Vancouver asking for assistance with a literature search.  Through further conversation librarian was able to determine that the student was actually a UC Distance grad  student and was able to provide assistance.

 

D2L

The new UC content management system, Desire2Learn (D2L) that has replaced Blackboard is now up and running and available through your My University of Calgary portal.  While this is used more by faculty, students and library staff on main campus, it may be of interest to some. There are two D2L sessions coming up in August in our Computer Commons that are geared to Cumming School of Medicine faculty and staff,  but are open to all. 

August 27^th:  Instruction 

August 28th: D2L work time with one-on-one assistance

 

Equipment for AV in 1453-1454-1455 Study Rooms

Earlier this week we had a client ask to borrow the MAC adapter that we have in the service area for overnight loan.   Just a friendly reminder that the keyboards, mice, remotes and MAC adapters  are intended to support clients using the presentation equipment in our library study rooms and not for client use overnight or use outside of the library.  The adapters are also for Health Sciences Library staff needs at any time.

I have confirmed that the AV Services department on the main floor of HSC does have these adapters that can be loaned to UC students, and I would recommend this option for students who need adapters for use outside the library.

 

Parking Passes

There have been staff looking for parking passes a few times over the past weeks.  A friendly reminder to please sign out the passes when borrowing and sign in when  returning so they can be tracked and made as available as possible to all.  Thanks.

 

Group Copy Cards

Our batch of Group Copy Cards that we have available for groups wanting to pay for printing and copying costs through a trust account had become deactivated, since we issue very few of these cards.  This is to confirm that the cards have now been reactivated and may be issued to clients requesting a card and completing the required Interdepartmental billing (IDB)form.

 

Service Receipts and slips

The date due slips for items checked out at station #1 the service desk have been updated to include our own location and phone number for renewals.

As well, hold slips and date due slips can now be printed from station #2.  They will print on 8.5 x 11 paper at the service area printer.  This isn’t the preferred, but is an option when needed.

 

New Limit on Number of Holds

As a follow-up to our last Circulation Supervisors’ meeting on June 4, 2014, there is now a limit of 100 holds for  all of UCALGARY client profiles:

ACADEMIC

ALUMNI

ALUMNIPLUS

ASSOCALUM

CHR-STAFF

COMMUNITY

DISTED

DISTGRAD

GRADSTUDT

HONOURS

PATIENT

RECIPROCAL

RETIRED

SAMPL

SUPPSTAFF

TBCC-STAFF

UNDERGRAD

 

TAL  clients will remain with a hold limit of 5 items.

This change will take effect June 20^th.

 

HSL Access Notes - April 11th

Hello,

A few notes for the week….

Easter Hours

The Health Sciences Library Easter weekend hours have been added to the web slider and flat panel.

The electronic programming for the door has been updated to accommodate the Friday holiday hours.

Health Sciences Library will be open through the Easter weekend as follows:

Friday, April 18^th                10:00 AM – 6:00 PM  Holiday hours

Saturday, April 19^th          10:00 AM – 6:00 PM  Regular Hours

Sunday, April 20^th             12:00 PM – 8:00 PM  Regular Hours

Monday, April 21^st           8:00 AM – 10:00 PM  Regular Hours

MCCQE

 The Medical Council of Canada Exams will be coming up at the end of the month.  The Commons booked will be booked for exams 0800 – 1700 weekdays from April 28^th through May 7th

Health Sciences Library/Knowledge Resource Service staff Photos

TerriLynne is continuing to tag and sort HSL/KRS photos.  In order to use any photos of staff for promotion or marketing (for example a team photo on our webpage, etc.), we would like to ask staff to sign a photo release form. TerriLynne will be sending out forms this coming week.  Could staff please sign and return to TerriLynne?  If you have any concerns or questions about this, please let me know.  Thanks.

Statistics

We will be simplifying our pick up and shelving stats effective the beginning of May.  We will be collecting general totals only rather than collecting by item type.  We will also be collecting all our data on one printed form that includes the gate counts, head counts, pick up and shelving.  Please let me know if you have any questions.  The new forms are on the clipboard with the current gate count form.

Tour TMM

The tour of the Military Museums and Founder’s Gallery exhibit this week was a very informative and fascinating event!  One of their oldest books, An act prohibiting trade with the Barbada's, Virginia, Bermuda's and Antego, published in 1650, has been digitized and can be found in our catalogue. 

Camtasia 8.3

A trial version of Camtasia 8.3 is installed on the Dell laptop.  We will be purchasing this version once the trial ends.  This software can be used to record instruction and allows editing.

AV in 1453

The AV panel is being installed in room 1453 today.

Supplies 

All staff can help us keep on top of supplies by flagging any supply items that are getting low.  Supply requests for this month can be forwarded to TerriLynne by April 23^rd.

Mackie Item Circulation

A friendly reminder that if clients would like to look at Mackie items, they can be collected from the HOM room by staff and brought out for clients one at a time for review in the library only.  Due to the value of this collection extra care needs to be taken.  Each item should be checked out in Sirsi while the client is using it.  The items should be returned directly to a staff member (not through the return chute),  and then discharged and re-shelved in the HOM room.

Public Printing Problem

A client was just trying to print a 40 page PowerPoint presentation on our network printer, but it would not show up on the monitor. He tried from several computers without any luck. We waited for over 15 minutes, and still no job appeared on the monitor. I did follow up with IT to see if they had any troubleshooting tips and they provided the follow info:

Usually when things just don’t show up at the printer, it’s often due to a paper size being selected (inside the program, PowerPoint in this instance) and there isn’t any paper in that size in the printer. So, they can confirm that they are printing in letter paper size (or another format that is available at the printer) and if that doesn’t work, they can try printing via the print.ucalgary.ca webpage, which should allow them to choose a paper size.

Hope everyone enjoys a pleasant weekend.

Mary

HSL Access notes - March 7th

Hello,

 

A few notes for the week….

 

Daylight Savings Time - Sunday

It is time to 'spring ahead' again this weekend, with clocks moving ahead one hour in the wee hours of Sunday morning. 

Our electronic door programming will automatically respond to the time change, however our public clocks will not, and will display improperly on Sunday.  These clocks  cannot be adjusted in the library since they are ‘satellite’ clocks.  Facility staff will collect the clocks and adjust early next week.  

 

HDL Project

Our Health Sciences Library transfer project has to be postponed due to another time-sensitive transfer project.  The AINA collection from Gallagher needs to be moved to HDL prior to the start of planned major summer renovation at Gallagher.

HDL will be able to accept the first batch of items.  The remainder of the collection transfer (all journals prior to 2005) will likely be postponed until summertime.  Barcoding and Workflows work on the journal collection will move forward in preparation for the summer transfer.

 

Interesting service questions of the week

Q: Is this the film library?

A: Client called asking about the film library (not to be confused with the AV collection at TFDL).  As it turns out, the client was looking for the Diagnostic Film 'Library' located in the Special Services Building between TBCC and Foothills (403-944-1135 Rm AGW 32). Patients may be referred there to access MRI's and other diagnostic records. Direct any lost patients to the reception desk of the Special Services Building.

 

Q:  We are Med-skills staff, do we have library privileges?

A:  Turned out these clients are actors hired to present as patients in clinical medical skills scenarios. HR confirmed that they are UofC employees and eligible for UofC Unicard and associated library privileges, though in this case the clients had not picked up their Unicards yet.

 

 Web Sliders

Have you seen the interesting web sliders that are began showing on our webpage this week?  Thanks to Chelsea and Lourdes for creating the sliders!  They  not only promote HSL services and resources,  but when clicked will link the client directly to more information!  The sliders throughout campus display better in the Firefox browser.   Caitlin is coordinating and Chelsea is the contact for loading slides.  More information about creating sliders and a template can be found in our SharePoint website.

 

 

Person of Interest (POI) library records in Workflows and ILL

We had a client this week who was a new POI but could not access the ILL form.  Since the ILL Relais system information loads from Sirsi, the client Sirsi (Workflows)record must be active, and include a valid expiry date, profile type and email address.

POI university records often load into Workflows with minimal information, and may load with a BLOCKNEW profile.  In these cases, staff will need to manually update the record (if expiry date shows that the record is still valid).   POIs generally  have a SUPPSTAFF or ACADEMIC workflows profile, and a unique expiry date.  It is important to add an email address field in the Address 1 Window in order for client to receive automated emails and to allow load into the ILL Relais system then the record will go into Relais.

 

AV  updates in rooms 1454 and 1455, 1453

·         The electrical, network and painting work is now complete in room 1453.  We hope to have the equipment installed within a few weeks.  If the installers are looking for the three network cords, and I am not available, they are sitting in my office on the cabinet against the back wall.

·         We had some problem with the tabletop power in room 1455 due to damage to the plug head that connects in the floor outlet.  The electricians have been able to correct and reconnect, however we are seeking a more permanent resolution to secure and protect the plug.

·         Power at the wall panel should be checked and turned off at the end of each day.

 

Distance Ed Student Requests

We had an interesting situation with a hold for a Distance Ed student on our shelf this week.  More information about library services and access for Distance Ed students can be found at Library>Get Help>Getting started> Students>Distance Ed:  http://library.ucalgary.ca/student-support/distance-students

·         Most distance education student requests are submitted and managed through the Document Delivery Request Form .  Items are delivered to them and include a postage paid label to return material to UofC.

·         Like any other student, distance education students can also place a holds on library books, selecting a preferred pick up location.  The pick-up notification then gives the student an option to request mail delivery by emailing TFDL Sorting and Distribution (Brenda Petkau prepares these hold mail deliveries). 

 

Commons – Room 1460A

We noticed a dripping-like sound in the Commons ceiling last week in 1460A, above station 727.  It was reported and Facilities came and had a thorough look.  Although the sound had stopped they were very good about doing a thorough check both on this level and the next, and even checked again on Monday - no sign of water. Facilities indicated that it may be a fan belt or something like that, and if so the sound may become more consistent and louder over time.  Please let me know if anyone passes along a concern about noise in the Commons.  Thanks.

 

 AUPE

New offers for price reduction on certain events posted in the Health Sciences Library staff room.

 

Parking Binder

The Parking binder is being updated, with separate pages for each pass.  We also have an additional hanging pass for after-hours use only in certain specified lots.  More details in the binder.  New sign out sheets will be added, however sign out processes will remain the same.

 

 Coming Soon!

We have received approval for new back painted glass boards for rooms  1453, and  1459.  We hope to have these installed within a few weeks.

We are also receiving new signage for the HOM room for the Cruse, Scarlett and LeBlanc collections.

 

New Back up printer

 We have received a sleek new back up printer!  The printer works much the same as the previous model and does print in colour.  We have had some concern about the length of time some large colour jobs take, however it has been operating well this week.

To print colour from the service desk stations 1 & 2, select printer (17) and change properties to select colour.  Please let myself or Lourdes know if there are any concerns.

 

 

 Looks like we have a warmer weekend ahead, happy weekend to all.

 

 Mary

HSL Access Notes - Oct. 11th

Hello Everyone,

 

A few notes as we head into our Thanksgiving holiday weekend….

 

Welcome

I am pleased to announce that Terrilynne Martinez will begin in the Service and Administrative Assistant position at HSL Tuesday, October 15th.  Terrilynne brings with her experience in school, special and public libraries, as well as administrative experience in the retail sector.  Terrilynne will be providing client assistance at the HSL Integrated Service Desk as well as administrative support to the Health Sciences Library staff.  Please join us for coffee and cake to welcome Terrilynne to the Health Sciences Library on Tuesday, October 15^th from 2:30 – 3:00.

 

Welcome Back

We wish Brandie a warm welcome back as she returns to KRS at the  RGH site.

 

Congratulations

Congratulations to Kathy, Brian and Lorraine B. who all attended President Cannon’s 2013 reception to honour the University of Calgary’s long-service employees. As Tom noted, it is a wonderful opportunity to acknowledge their contributions to the development and success of Libraries and Cultural Resources and the University.  We also add our thanks for the excellent service you provide to our HSL clients and all you add to HSL!

 

Support Staff Representatives

Thanks to Tuyet (representative)  and Chelsea (alternate representative) who will be representing HSL/KRS staff on the Support Staff Council this year.

 

Thanksgiving Weekend Hours at HSL

HSL will be open through the Thanksgiving weekend.

·         Saturday, October 12th:  10:00 a.m. – 6:00 p.m.

·         Sunday, October 13th:  12:00 p.m. – 8:00 p.m.

·         Monday, October 14th:  10:00 a.m. – 6:00 p.m.

Our student assistants will cover the holiday hours on Thanksgiving Monday.

 

United Way

There is still time to get involved in the LCR United Way initiatives.

Bingo – begins Oct. 28^th

50/50 on sale at TFDL Oct. 21 -25

Book sale at TFDL – late November.

Watch for more details from Lucille Wallace, Unit Coordinator for the 2013 campaign.

 

Free Staff Flu Shots

Drop-in flu shots available at FMC site as follows:

Foothills Campus Atrium: from 9 am -3 pm

October 28^th  and November 4th

Full details on other locations posted on staff room bulletin board.

 

Guidelines for the Provision of Licensed Material

For future reference these guidelines are now posted on the webpage:  About Us > Policies>

http://library.ucalgary.ca/policies

 

Interesting Questions

·         Do we have any videos on orthopedic surgery?

Clinical Key has 23 Orthopedic Surgery videos.  You can search for orthopedic surgery and limit the results to video. More specific procedures can also be searched for.

There are a few image and video websites on the KRS surgery subject guide.

http://krs.libguides.com/content.php?pid=471518&sid=3977579

 

·         I need to access a class podcast through ITunes.  Do your computers have ITunes software?   Yes, this works well on our computers, however clients need to supply their own earphones

Lindsay Virtual Human

There is a new app for the Lindsay Virtual Human Project for Apple iPad, iPhone and iPod touch.

More details on the Lindsay Project at: http://atlas.ucalgary.ca/

Access to AHS Resources at UofC

Uof C public and staff computers have lost automatic access to AHS electronic resources.  AHS clients with a valid barcode and pin can access AHS resources on UofC computers.

 

Computer Commons Bookings

We will see more people in HSL in the coming weeks with some large bookings in the Computer Commons.   Please let me know if there are any questions or concerns.

·         Faculty Promotions Committee will be using the Information Commons all day Wednesday and Thursday, October 16^th and 17^th.

·         The Commons is reserved all day October 24^th and 25^th for Family Medicine exams and October 28^th through 31^st for the MCCQE exams.

 

Please let me know if there are any questions, concerns or suggestions.

Warmest Thanksgiving wishes to all.

Mary

HSL Access notes - July 2nd

Hello,

A few notes to begin the month..

Welcome

Please welcome Betty Paananen, who will be working a 7:30 - 3:30, Monday through Friday shift as our new Circulation and Administration Assistant

at the Health Sciences Library.  Join us for a coffee to welcome Betty at HSL on Tuesday, July 2nd, at 2:00 p.m.

Service Updates Following Closures

A message from Claudette regarding fines and fees…

Please note, there will be no fines charged for late materials due between June 20th and July 2nd.  Additionally, there will be no fees charged for materials that were damaged by flooding.  If materials are returned that have been damaged by flood waters, please collect the materials and send up to Collections (4^th Floor MacKimmie Block, Attention:  Carol Hansen).  Collections will take care of withdrawal, disposal and replacement as needed.  

Summer Hours and Weekend Closures

HSL summer hours began this weekend, June 29 through Sunday, September 2nd.

The library will be closed Saturdays and Sundays, as well as holiday Mondays.

Elaccess has adjusted the automated door programming accordingly, and hours are posted on our website, HSL News, flat panels and by our front door.  The 220-6855 voicemail message is also adjusted.
Staff may wish to remind clients about the weekend closures, especially during Friday shifts.  Please forward any client comments or concerns about the evening closures to myself, or include in the shift reports.  Thanks.

Shared Access to Study Rooms
Also, due to the ongoing technical problems with door 1460ZB, we are no longer pursuing shared access for the 1461-64 study rooms.
The double doors, 1460ZA are programmed to be locked 24/7. 

Access to 1461-1464 Rooms will continue to be down the Theatre 4 hallway, and booking will be managed by Faculty Room Booking Services (irrooms@ucalgary.ca or 220-6839).

 Network Printer – currently ‘down’

Xerox is working on our Network Printer.  The technician installed a maintenance kit on Friday, but was not able to complete the proper set up.  He will be returning Tuesday morning.  In the meantime, the stand alone printer at the service desk will need to be used as the back-up printer.

Network Printer Problem Reporting

We have a new process for reporting student print issues. From now on please get people to fill out this form:

http://www.ucalgary.ca/itlabs/print_problem

It will automatically make a ticket and inform the IT team that there is an issue. This way there isn't have a single person to contact, who may or may not be able to answer a phone. And it will avoid tickets getting lost from the support centre.

Staff are also encouraged to report Network Printer ‘release station’ problems at HSL using this form.  For example when the student jobs do not show up on the network printer monitor.

Please let me know if you have any questions.

LCR Support Requests

All our public and staff computers at HSL are supported by LCR Information technologies, so generally issues regarding computers, or issues around staff access would be handled by our LCR ITS.  For example, if a client has lost files on a public computer, contact ITS at support@lcrit.zendesk.com as a first resource weekdays during regular hours.  OR if staff lose access to accounts, contact support@lcrit.zendesk.com for follow up.

At HSL Lourdes is our contact for staff computer issues and she can also follow up with ITS. 

An update for sending in LCR tech requests:

Staff should now be using:

 support@lcrit.zendesk.com for all requests that previously were sent to either lcrweb and itshelp emails.

libsyst@ucalgary.ca for  email on Sirsi  system related requests (David Brown and his team)

dule@ucalgary.ca is the contact for clients having trouble logging into our HSL room booking system.  This is the email for Dung Le who manages the technical end of the system.

http://library.ucalgary.ca/website-feedback  Clients needing to report a database problem can use the link on the LCR homepage:  Quick Links >Database access problems.

If there are other specific instances where you or clients are unsure who to contact, please feel free to flag for me.

HOLDS

A decision has been made for all branches to be consistent on how to handle the issue of a patron who has come in to the Library, selected an item from the shelf only to find out that a hold has been placed on the item.

Because the patron has made the physical trip to the library to retrieve the item, please override the fact that another patron has a hold on the item.  The person borrowing the book will be limited to the two week loan as there is another hold in the queue.

Please let me know if you have any comments or concerns with this procedure.

 Vet clinical Instructors

A message from Lorraine Toews…

About 60 or so of the Vet DVLC clinical instructor appointment contracts are expiring and up for renewal at the end of June 2013.  I received a call today from a vet, and re-directed him to Monica.  Just thought I'd flag this for you in case you/ or front desk staff get calls. 

Monica is still the contact person for all matters relating to these DVLC appointments, so we should continue to refer all such questions to her:

 Her contact info is:   

 (403) 210-6116

TRW 2D12

flohr@ucalgary.ca

SPSS

 SPSS is currently loaded only on the computers in the Computer commons room, 1460 B.  We do expect the popular stats software program to be loaded on all machines in both 1460 A & B sometime later this summer.

Permissions for E-book platforms

Paul Pival has posted a link to the new E-book permissions guide on the library website link below.

http://library.ucalgary.ca/ebooks

It is a table showing current permissions for downloading/printing and user limits on the various ebook platforms.  It should help with client queries at the desk.

Front Gate and Doors

The 3M technician will be coming this week to work on our 3M security gate.  We have been experiencing some delayed alarms and ‘phantom’ alarms.

As staff know, it has been some months since our front doors have operated in conjunction with our alarmed gate.  After much consultation with several departments and contractors, it appears that the problems with the door cannot be resolved.

The door operates well on the Elaccess system, locking properly at night, but will not lock as it should when the gate alarm is triggered.  Staff at the service desk will need to respond quickly when they hear the alarm, calling the client back to the desk for follow up.

Please let me know if you have any concerns or notice any problems with the gate or alarms.

Service area Updates

·         The service photocopier has shifted slightly in the front area.

·         Mail locations consolidated into one tall cabinet across from Chelsea’s desk.

·         Sorting bin removed.  Unsorted books will be placed directly on carts to be sorted by students later in the day.

·         Interlibrary book pick up shelf is now located by Compulsory Ed materials, on the shelving across from Brian’s desk.

·         New file folders have been added to the service desk files for : phone and adding machine manuals, general signs (out of order, etc.), and Dynamed sign up forms.

Journal Transfer Project

Many thanks to all you have worked an the many aspects of the journal transfer project that has seen hundreds of journal issues moved from HSL to HDL over the past months. Phase #2 is complete and Phase #3 will begin this week.

Parking Passes

We have received our new hanging parking pass for lot 28, that is effective through June 30, 2014.  In lot 28 only the hanging pass is required. 

The system at the Parkade works differently than in the other on campus parking lots.   In the parkade, the ‘credit card’ is used to ‘pay’ for parking by stall number at the time of parking.  The additional hanging pass for the parkade that is not necessary when the credit card is used, is in Susan’s office. 

So we have two parking pass options:  the hanging pass for lot 28 and the ‘credit card’ for the parkade.  If both of these are being used already, you can pay for parking and submit a Peoplesoft form for compensation.  Information sheets about the parking passes and appropriate use are in the parking pass binder.  If staff have questions, please let me know.

Volunteering at UofC for Flood Relief

The University of Calgary continues to support flood disaster relief efforts in and around Calgary.  As the community rallies around those impacted, we recognize that faculty and staff may wish to volunteer their time and expertise to help with these efforts.

 The university is offering all employees the opportunity to take one full day (with pay) to dedicate to flood relief activities between now* and August 31, 2013, recognizing that recovery efforts will be ongoing for some time. 

 To be able to use this personal volunteer day:

§  it must be pre-approved by your manager to ensure that the day you select is operationally feasible and that your work responsibilities are covered during your absence.

§  it must be used during normally scheduled work time.

§  it must be used as one full day – not divided up over several days.

§  the university would like to recognize and celebrate employee contributions to relief efforts – after your volunteer day please share with your manager the story of how you were helping.

You can register as a volunteer with UofC Flood Relief program, indicating your availability at:  https://www.ucalgary.ca/ucvolunteers/

Watch for more details.

Please let me know if you have any questions, concerns or suggestions.

Mary