Hello Everyone,

 

A few notes for the week…

 

Baby Showers – Potluck Lunch

Please join us to celebrate Caitlin and Christie and meet their new arrivals!

Potluck lunch at Health Sciences Library on Wednesday, April 15^th from 12:00 pm – 1:30 pm

 

Farewell

Please join us in wishing Afroz all the best at a farewell coffee on Friday, April 17^th from 1:30 – 2:30

 

Health Sciences Library and LCR Support Staff Council

Many thanks to Lourdes and Kathy for coming forward to serve as Support Staff Council representative and alternate for the coming term!

Also I would like to thank Tuyet for her time and efforts to represent our team so well on council over the past years.  I have heard that her reports were always most interesting!

Thanks to all. 

Client Appreciation

I know our staff always starives for client service excellence, and it is always so nice to hear back from clients.

This week alone we have received the following comments of appreciation for our team........

• "Your help was awesome!"
• "Thanks so much for all your top-notch service...."
• "..... as always, you have been incredibly helpful."  

Thank you to all for this ongoing care and attention to our clients' needs.  It really does make a difference

 

LibAnswers

It seems that the new LibAnswers software is working well for all to record our regular reference and instruction stats.

There are still some questions about the norms for what and how questions / interactions are entered, and we will learn more about this as we go forward. 

·         Reference, Instruction and Tour statistics are entered in separate datasets.  Select the dataset on the ‘Add Transaction’ tool bar.

·         Have you tried using the pre-defined questions?

·         Most of the questions we respond to at the service desk fall under ‘directional’:  questions about using the library or our services.

·         This would include how to print, how to book rooms, hours, registering for workshops, etc.

·         Questions that require working on a client’s Sirsi record would be noted as ‘circulation’ type of question.

·         If a transaction will be recorded by another of our systems, we would not record it in LibAnswers.  For example a fine payment is recorded in Sirsi, so would not be entered in LibAnswers (whether in person or by phone).

·         Staff can record questions that come directly to them at their personal desk/email/phone if they fall into the guidelines.

·         Questions coming in through our Health Sciences Library generic email or IM accounts should be recorded as Health Sciences Library service desk, or DDS

 

Examples:

Client asks to checkout a reserve item or charge-all :  Entered in Sirsi – not recorded in LibAnswers

Client comes in and asks if a certain book is on our reserve shelf, but is not found:  No transaction is Sirsi – recorded in LibAnswers as directional

Client comes to pick up hold, for checkout:  Entered in Sirsi – not recorded in LibAnswers

Client comes to pick up hold, for checkout, but it is not on shelf:   Follow up required - Entered in LibAnswers as “Circulation’

How do I print? :  Entered as directional

Troubleshooting with print job problem:  Entered as technology

 

HDL Transfer Final Numbers
How many items did we transfer to HDL in 2014?

We transferred:

26 822 issues

4 633 bound volumes

31 455 barcoded items!

 In all we processed 1174 titles (1149 of those titles were ultimately transferred to HDL)

Amazing numbers!

Health Sciences Library Journal Shelf List

As part of the comprehensive Health Sciences Library journal transfer project to HDL, a thorough review of our journal holdings was also completed.  Our student assistants and many staff contributed to this project, and student assistants are continuing with the shifting to update our stacks.  A very positive outcome is that we now have an accurate and current Health Sciences Library journal shelf list.  This is stored in our R drive at: Health Sciences Library>UCLASS > Collections and Information> Description of Collections > Case Files .Onshelf Journal List 2015. 

 

Consult Office

We are through our first week of our drop-in consultation service.  Any feedback?

While librarians are not in the consultation office during the mornings, one is always ‘on-call’ for drop-in clients.  This means our level of drop-in service for the client has not really changed.

 

Toronto notes

The 2015 edition of the ever-popular Toronto notes has hit the shelves at Health Sciences Library.  We have two circulating copies and one copy on reserve for 2 hour use in the library only.  The large text also comes with the companion handbook and ‘notes’ booklet.

 

MCCQE

 The Medical Council of Canada and Family Medicine Exams will be coming up at the end of the month.  The Commons will be booked for exams 0800 – 1700 weekdays from April 27^th through May 6^th as well as May 11^th and 12^th.  MCCQE will also be using 1459, 1453 and 1454 on a few of the days for special accommodation.

HSL Access notes - January 12th

Hello,

 

A few notes to welcome the new term….

 

 

New Term

Welcome back to all following what I hope was a pleasant and refreshing Christmas break!

 

Best wishes to our student assistants for another successful term ahead!

We appreciate the coverage, service and mountains of project work that our student assistants provide each season.

 

This term our students and casual staff will be covering shifts as follows:

 

Mondays:   Kathleen 4:00 – 10:00  & Mary A. 5:00 – 10:00

Tuesdays:  Krystal  5:00 - 10:00

Wednesdays:  Mary A. 5:00 – 10:00

Thursdays:  Robin  5:00 - 10:00

Saturdays:  Anna 1:00 – 4:00

Sundays:  Kathleen 12:00 – 8:00 and Vacant:  3:00 – 6:00

 

We are still looking for student coverage from 3:00 – 6:00 on Sundays for this term.

Thanks.

 

Health Sciences Library Room Booking System

While the TFDL room booking system seems to be up and running, the Health Sciences Library links are not operational yet.  We are following up with LCR IT and hope these will be restored soon.

 

LYNC

We are investigating options for using LYNC from the two service desk stations that use generic logins.  We do hope that all staff will be able to connect via LYNC for internal communication.

 

Issuing Sirsi Privileges

A message from Claudette at TFDL regarding issuing Sirsi cards to clients at the desk…

All –

Just a reminder that if individuals come in to validate a TAL (The Alberta Library) card or to purchase or reinstate a community reader card that you search their names in our system. It is good practice before creating any card to check the patron’s name to make sure they have no other cards in the system. 

If a client has unresolved fines, fees or issues on a previous card, even if it has expired, these should be resolved before privileges are granted or re-instated.

 

PAM Boxes

We have surplus pamphlet boxes that are available for re-purposing.  Extras will be placed downstairs by room G 385 in the hallway west of the Libin theatre for all to help themselves.

 

Electronics

We have received two new Charge-all units from TFDL this week, for a total of three units that can be circulated.

 

Power at Round Tables

Power has been restored at the round tables.  The power connections at each of the tables has been checked and the power boxes secured to the concrete floor.

 

Cheques Used for Fee/Fine Payment

We seldom see cheques used for payment, however we did see one this week!  The Finance Office had indicated that only cheques made out to University of Calgary can be accepted.  

 

HSC Maps online

In addition to the helpful interactive room finder and campus maps at:  http://www.ucalgary.ca/map/

There are also some Foothills Campus building maps from Instructional Resources at:  http://www.ucalgary.ca/instructionalresources/maps

 

Room 1459

The TV screen in 1459 is set up for staff.  The screen does have a mouse and keyboard attached.  There are also two wireless mice stored in the electronics cabinet that can be used along with the attached keyboard as another option. 

 

Wishing all a good week and good term ahead.

HSL Access Notes - October 14th

Hello,

 

Thank You and Best Wishes to Leslie!

Leslie will be transferring to her new Monday – Friday, part-time position in TFDL effective today!  Leslie’s pleasant and thoughtful service to our clients on Sundays, Mondays and Fridays over much of the past six years has been noted by clients and very much appreciated.  As well, her contributions have helped with the successful completion of countless projects.  Thank you Leslie! 

Leslie, your friendly conversations, not to mention outstanding hiking tips and photos will be missed by all!  Very best wishes.

 

Health Sciences Library News Blog

The Health Sciences Library news blog has been closed.  This had been used to post news and items of interest on our Health Sciences Library website, however this has been replaced with our websliders on our website and flat panel displays in the library.  Many thanks to Chelsea, Brian and Lourdes for the fresh content on the sliders and panels each week highlighting our resources, services and spaces!

 

Instruction

The Thesis Formatting instruction session originally scheduled for Thursday, October 16^th has been cancelled.  Clients asking about this session may be referred to Chelsea for further follow up, or may wish to register for the November 13^th session.

 

Flu Clinics

Don’t miss your opportunity for your free flu immunization in the HRIC atrium on Oct. 29^th and 30^th, from 9:00 AM – 3:00 PM

Remember to wear clothing that allows for upper arm accessJ

 

Sony monitor and Teleconference Unit

We have received a set of equipment that will be set up on an ongoing basis for staff use in room 1459.  More details to follow.

United Way

The UC United Way campaign was officially launched on campus on October 1, 2014. The UC goal for this year’s campaign is to raise $425,000 with a tandem goal of raising the rate of participation. John Wright will lead LCR’s participation this year. Several activities are planned and TFDL will hold a book sale again this year. 

 

Consumer Health Clients

Taryn has provided the following update regarding a reduction in the number of items a client using a Complimentary Community Reader card with a Workflows profile of ‘patient’:

 

Borrowers with complementary community reader cards may sign out no more than 10 items from the Consumer Health collection only, and are encouraged to return those they no longer need.

 

Any clients who have concerns or questions about the new guidelines may be referred to Taryn.  I have updated the Client Chart in SharePoint.

Our ideal, and a good recommendation for these clients borrowing consumer health materials, is to “take out what they can read in 2-3 weeks, then come back and borrow more”.  Thanks for the helpful and practical wording Brandie!

 

Monitor Arms

Our new monitor arms have been installed at the services desk for stations #1 & #2.  They are very adjustable and staff are encouraged to move them as needed to provide the best ergonomic fit.  The ‘joints’ can be adjusted as well, so please let me know if there is any concern about the ease with which they move.  The hex key for adjusting the joints is currently in the tool tray in the cabinet behind the service desk.

 

1455

The AV problems with the screen in study room 1455 have been resolved by ITS.  The screen will now work once again with the wireless mouse and keyboard, as well as laptops.

 

MCCQE

The Medical Council of Canada exams (MCCQE) and Family Medicine exams are scheduled in our Computer Commons from October 23 rd – 29^th.  This session they will also be using our 1459 and 1453 study rooms for special accommodation on some days.  During this time the Commons will be booked during daytime hours, but will be available to all during evenings and the weekend.

 

Open Access Week

International Open Access Week this year is scheduled for October 20-24, 2014. An event, featuring a panel of speakers, is scheduled in the Gallery Hall on Friday, October 24^th between 11:00 a.m. – 2:00 p.m.  More information about this event will be made available soon.

Find out more about Open Access at UC at:  http://www.ucalgary.ca/scholarlycommunication/openaccess

 

 

Mary

HSL Access Notes - September 12th

Hello,

 

A few notes for the week……

 

Staff Contact List Updated

Welcome to HSL, Nicole!
Nicole can be reached at 220-8099 and by email at: nicole.talsma@ucalgary.ca

Term Loans

Clients with term loans checked out are now able to renew.  These books have a current due date of September 15^th , and clients will be receiving another reminder to renew or return items.  As long as there are no holds on the items they will renew for another term with a due date of January 15, 2015. 

 

Term Loans and Medical Graduate Records (PGME)

We have had some problems this year with Medical Graduate records updating properly in the library system, and systems administrators are investigating.  In the meantime, please continue to flag clients with privilege or access issues for me  –  I am pleased to follow up with the client and these examples are helpful in learning more about common system issues.

Most PGME who have not updated properly will show with an expiry of Sept. 30^th, 2014 rather than January 31, 2015.  If they are trying to renew their term loans these will only renew to the end of their privilege, for example, Sept. 30^th.  Staff can extend client privilege manually for PGME (medical residents who are still active in the program) to January 31, 2015, as a temporary measure while we investigate – but if this is done, please also add a note to the extended info field in Sirsi and also flag the client name and User ID for me – I am keeping a file of these clients.  If residents are caught in this situation, once the privilege is extended, items can then be renewed with a proper term due date.

Thanks.

 

Thesis Formatting

I am a bit delayed in sharing this information from the staff Thesis Formatting session that Chelsea provided a few weeks ago.   As Chelsea pointed out, one key resources for clients with thesis formatting questions that come to the desk include Leslie Potter’s libguide,   http://libguides.ucalgary.ca/thesisformatting

The graduate website also has thesis  information and the templates: http://grad.ucalgary.ca/current/thesis/resources

Chelsea has created a print handout that can be given to clients.  These are filed in the cabinet behind the service desk

 

Office 2013

Please let me know if you have any install issues with Office 2013.  Please share tips and tricks as we start to use the programs.  Staff are asked to activate the Lync program that will connect us on ‘chat’ .  Lync also offer screen sharing and meeting options.

 

Updated IM chat webclient

Bookmark url:  https://us.libraryh3lp.com/webclient/#/client

Logins and passwords remain the same

 

New Moneris Terminal

We have a new Moneris terminal installed at the front desk for credit and debit payments.  It is more streamlined, with a brighter display and updated buttons.  It operates much the same as the previous terminal, and has very clear prompts for transactions. 

As in the past, staff start by entering the amount of the transaction.

 One new feature is the ‘Tap’ option for cards.  So clients, have the option to swipe, insert or tap card.  Cards need to be activated for this function and often there is a transaction limit associated with this function.

The paper rolls for the terminal are a bit smaller and the supply is in the cabinet behind the service desk.

The blue ‘admin’ button that we were used to on the previous model is now replaced with the # button.

 

Coming Soon

Audio –Digest titles in MP3  (online) format.

Doing Right  2014 edition – the popular medical ethics title.

 

SPSS

Our SPSS license has now been updated on all the workstations in the Commons.

 

Hello,

 

A few notes for the week….

 

Health Sciences Library Summer Hours

Effective July 1^st – August 31^st  Health Sciences Library will once again be closed weekends and statuatory holidays.

Signs have been posted in the library, on our webpage and on the flat panels.  ELAccess have been notified to adjust our door schedule.

Staff are asked,  especially during the next weekends, may wish to alert weekend  clients to the upcoming schedule change.

 

Computer Commons booking next week – 1460B

A group has booked 1460B for the entire week and has loaded special softare on the stations to be used throughout the week.  To accommodate this booking and safeguard the software load, the 1460B room will be locked each evening, and the routine computer ‘refresh’ has been suspended for the week.

 

Consult Office Client

Last week there was a public client in the consult office who requested help with  health related query.  At the end of the session the client provided the librarian with the Jehovah’s Witness pamphlet and mini-sermon.  The client was not aggressive or offensive, however we would like to flag for staff in case a pattern develops.  Thanks.  

 

Calgary Foothills Primary Care Network (PCN)

This Calgary Foothills Primary Care Network group is very interesting.  We have received a number of registration requests from this group recently, and it seems that these clients can fall into different categories.   As I understand it, this group is in partnership with Alberta Health Services, but employees may not necessarily be direct  Alberta Health Services employees.  Some employees may work for both Alberta Health Services and PCN.

 

Kathryn has advised as follows:

If the client is in the AHS directory then she is eligible. That is generally our overriding rule at this point. If they have AHS contact information, then we will register them for an account.

 

So, if we receive a registration request from a client with a PCN department, please check for their name in the AHS directory, and proceed as noted by Kathryn.    Health Sciences Library staff will need to ask a Knowledge Resource Service site staff member for assistance with the directory search.

 

 Flex-Time

There are flex policies and procedures online (http://www.ucalgary.ca/policies/files/policies/Flex-time%20Procedures.pdf and http://www.ucalgary.ca/policies/files/policies/Flex%20time%20Policy.pdf , however a couple of helpful points that are not mentioned in the procedures:

·         Flex-time cannot be earned if you are taking flex- time off that same day.  Flex is meant to be earned on top of a full 7 hour day.

·         Flex-time cannot be earned while on approved leave to attend sessions or courses.

 

SharePoint 2013 Pilot

SharePoint 2013 pilot meetings will begin again this week. 

Do all staff know the url for our SharePoint site?  It can be accessed off-site when needed.

https://spse.ucalgary.ca/sites/HSL/

 

Gate Software

Our new software for our security gate has been activated.  This will eventually provide an electronic count and report for our gate stats.  We will be continuing with the manual gate count for the time being, since there have been a few glitches in the system recently.

 

Screen in 1453

The wireless keyboard and mouse for 1453 is not currently operating since we are missing a bluetooth receiver.  We are hoping to have a replacement soon.

 

Lost and Found

We have cleared a number of items from our Lost and found that have been held for over 6 months:

·         USBs – scrubbed on public computer client use as needed.  These are in the drawer at the service counter below station #2

·         Small device (nokia phone, blackberrty) attachements:  taken to AV services

·         Dell power pack and Mac plug-in:  labeled and added to the Health Sciences Library electronics cabinet

·         Cheque:  $300.00 cheque made out to University of Calgary is currently being held in my office.

 

Frequently Called Numbers

The Frequently Called Numbers list has been updated in SharePoint and now includes the contact for the Mail Room/Distribution Services, 403-210-5499

 

Recognition Survey

Here’s your chance to contribute your ideas and comments to the university Recognition Committee.  Tom is encouraging all to …

Please take 10 minutes to complete the survey and share your experiences and preferences. At the end of the survey you can enter your name in a draw to win an iPad Air as a thank you for your time.

Your responses will remain anonymous and confidential. They will be compiled with other participants in an aggregated report that will be shared with the recognition committee.

  Click here:  http://www.ucalgary.ca/hr/node/2928 to get started.

 

Thanks.

HSL access Notes - April 25th

Hello,

 

A few notes to end the week….

 

Away

I will be away April 30th – May 9^th visiting my mom in Quebec.  Thanks to all staff for their flexibility and willingness to help with extra coverage and assignments while I am away!

TerriLynne will be the contact for Commons bookings during this time.

 

New Student

We have hired a new student assistant, Mary Anderson, who will begin training on Monday morning. 

 

SharePoint 2013

Watch for further details as the SharePoint 2013 trial gets ready to roll out.

 

Zendesk Info

If staff need to contact Zendesk, they can use the Feedback button on the LCR webpage, or use one of the emails from the list below provided by Mary Jane Pon in Discovery Systems.

I know I am going to keep this handy list close by!

 

Zendesk addresses:

 

If you want to send the ticket to an individual, send it to  itusername@lcrit.zendesk.com. To me it would be mjpon@lcrit.zendesk.com.

If you want to send the ticket to the Discovery Systems group, and the appropriate person will pick up, sent it to libsyst@lcrit.zendesk.com.

If you want to send the ticket to the Desktop group, and the appropriate person will pick up, send it to itshelp@lcrit.zendesk.com.

If you want to send the ticket for the most appropriate person in LCRIT or Collections to pick up, send it to support@lcrit.zendesk.com.

 

MCCQE

The MCCQE exams are scheduled in the Computer Commons from 8:00 am – 5:00 pm on the following dates over the next three weeks:

April 29th – May 2nd

May 5^th -  7th

May 12^th – 14th

Wilma Dodge is the contact with UME and has a key to the Library and Commons for the duration of the exams.

They will also be using 1459 on April 29^th and 30^th for the exam.

 

Security

A friendly reminder that personal items, in both public and staff areas are best kept safely out of sight.

 

Clients ‘On Leave’

We had an interesting situation – a Knowledge Resource Service staff person who is on leave for a year and living in Yellowknife, sent in an online application for Knowledge Resource Service services.

We have confirmed that if the client is not a current Alberta Health Services employee, they would not be eligible for Knowledge Resource Service staff services.  Any member of the public would be eligible for borrowing privileges from the Consumer Health collections as patients or patient family members.

Students on leave from the UC (and not paying fess) also do not generally have library access during the term of their leave.

 

Win 7

Watch for more details about the WIN 7 upgrade at Health Sciences Library.  While we are next in line for the upgrade exact date and details are to be determined.

 

Room 1453

We are getting closer to full AV operation in room 1453.  We expect the screen to be up and running early next week.

 

Whiteboards in Room 1453 and 1458

The installation of the back painted glass boards in rooms 1453 and 1458 is scheduled for late May

 

Security Gate Software

We expect the installation of the 3M security gate software soon. 

 

Journal Barcoding Project

Thanks Chelsea for coordinating this project, and to all staff who are making it happen!  We have completed about 10% of the titles to date and our goals is to have the project complete by July/August.  This project is in preparation for sending all print journal issues prior to 2005 to HDL later this summer.

 

Thanks. Hope all have a great weekend ahead.

Mary

 

Hello Everyone,

 

A few notes to begin the week.....

 

 

Easter Weekend Hours

Health Sciences Library will be open through the Easter weekend as follows:

Friday, April 18^th                10:00 AM – 6:00 PM  Holiday hours

Saturday, April 19^th          10:00 AM – 6:00 PM  Regular Hours

Sunday, April 20^th             12:00 PM – 8:00 PM  Regular Hours

Monday, April 21^st           8:00 AM – 10:00 PM  Regular Hours

 

Summer scheduling: 

HSL  will be closed weekends during July and August.  Student weekday evening hours will be reduced for the May - August months to 4 hour  shifts, (6:00 PM – 10:00 PM).

 

Staff Sessions at Health Sciences Library This Week

The Military Museums tour:  Either Wednesday, April 9^th or Thursday, April 10^th  pick up at HSC 9:45 AM

Advanced Searching Clinic #2 :  2:30 PM – 3:30 PM

Camtasia 8.3 :  Tuesday afternoon (around 2:30)

 

Toronto Notes 2014

The popular Toronto notes 2014 is available in the medical bookstore.  Health Sciences Library will be receiving its copies soon.

 

DSM-5

There have been a few questions at the desk regarding the online version of the Diagnostic and statistical manual of mental disorders : DSM-5 / American Psychiatric Association.. Health Sciences Library as well as other locations have does have circulating print copies and there is a print version on our reference shelf.

Knowledge Resource Service does have online access through the PsychiatryOnline database.

University of Calgary is in discussions to make the online version available for UC clients.

 

Gallagher Library

Gallagher Library is slated for major renovations this spring and summer.

It will not be used as a pick up location beginning April 21^st, and the library will be closed for renovations effective April 30^th.

Clients will be able to request materials from this location for pick up at other locations.

 

Term Loans

Term loan renewals will bring up a September 15^th due date beginning Tuesday, April 29^th.   Client with term loan items out will receive the first e-mail reminder on this date, the second one on May 12^th.  New Mailman address

 

E-Books

Many thanks to Leslie Potter and Lynda Shelton for the informative and well-attended e-book session on Friday.

Some highlights:  creating an account with providers such as ebrary of clinical key will allow clients to access more functions and features for using these resources.

For more helpful information  refer to the ebrary  libguide at:  http://libguides.ucalgary.ca/content.php?pid=580853

Also, there is a link for  medical and vet med e-book collections right on our Health Sciences Library homepage:  http://library.ucalgary.ca/hsl

 

Training card

I have created a training card that I hope will allow access to University of Calgary resources remotely, for example when training on AHS computers.  Please let me know if you have any problems using this card.

Barcode:  010203072

Pin:  6855

 

Improved Library Access for Sessional Instructors and Post-Docs

A message from Claudette regarding a helpful system change that will improve library access for instructors and post-docs between sessions.

 

As of March 1, 2014 all Academic staff whose appointment has terminated will receive a grace period when it comes to IT account and system access. Academic staff (including Clinicals, Adjuncts and Sessionals) will now retain their IT accounts for up to one (1) year from their appointment end date.

This will give them continued access to:

 

•               Blackboard - so our Sessional staff can prepare course material in advance of their next session;

 

•               Library - to continue research between appointments, or conclude and move research data;

 

•               Exchange email account;

 

•               Faculty Centre - to finalize grades;

 

•               Basic PeopleSoft (HR and Finance) self service - to allow academics to print pay statements and T4 slips and to complete activities such as expense submissions. Note that the grace period for access to the expense module is limited to 90 days;

 

•               eFIN - to allow researchers to view (only) project

 

Varidesk

We have a desk add-on at Chelsea’s desk that allows a staff person to move between standing and sitting postures at a workstation.  It is adjustable to 12 heights and is quite easy to manage.

The desk is currently here on trial.  Those interested are welcome to have a look at the Varidesk over the next two weeks.  Some literature about the about the desk is available in our staff room, or online at:  http://www.fitter1.com/

 

HSL Room Booking system – help

While the HSL room booking system is intended to be a self-serve system for UC clients, with access using their UCIT and password,  there are times when clients encounter login in problems.

We do want our systems to work well for all, and in these cases there are a couple of follow up options for the client.  If there is a login problem, the site will show a pink band across the screen with a link to some troubleshooting help from Paul Pival.  This may help in many cases.  If there are still problems, the best follow up option for the client is to use the Feedback (Zendesk) button on the far right hand side of the screen.   As an exception in these cases staff may wish to book the space on the client behalf while the login issue is investigated.  However we do not wish clients to expect this service on an ongoing basis.  Our preference is to help the client resolve any system issues so that the system will work well for them moving forward,  while still meeting their immediate space needs.

 

Knowledge Resource Service Bookmarks, Signs and Forms

KRS has updated bookmarks, signs and forms to reflect  changes with the logos.   We have requested an additional supply of the new blue KRS bookmarks for the front counter.

All forms can be found on the shared drive as shown below:

R:\Knowledge-Centers\HIN Policy & Procedure Manual\Circulation\! FORMS, INFO SHEETS, LABELS !\KRS New Banner

 1/ KRS Patient intro handout-Update April 1

2/ KRS(UC) Library Registration

3/ KRS(UC)_AHSWelcome-handout

 

Service Area Printer

We had a question at the desk last week from a client wishing to print documents with stapling and hole punching.  The back-up printer does not provide these options, however she was able to select the staff printer in the service area and select the appropriate properties from her print dialogue box to use both options successfully.

 

Some Quick Updates

Extended Room Bookings:  Brian and Leslie will now have the ability to create extended room bookings for clients during evenings and weekends.

 

Commons bookings:  Mary and TerriLynne will be the main contacts now for booking the Commons.   The weeks of June 23 through July 4th as well as the full month of September are tentatively booked for library instruction.  Once instruction dates are confirmed in late June, more space will be released for other clients.

 

Web sliders:  All staff can create (see SharePoint) and Chelsea is responsible for loading.  Backup needed:

 

Flat panels:   Brian, Lourdes and Chelsea can load the slides on the flat panel.  Brain is managing the number of slides, and rotation.

 

Rooms 1453 and 1459:  Will have  back-painted glass boards installed in early April.

 

Printing:  We now have a replacement printer that will be used until our toner comes in for the new back up printer.

 

Evacuations:  To avoid the high traffic flow area in the HRIC by the outside doors, our Health Sciences Library evacuation staff meeting place is being moved slightly closer to the HRIC staircase.  Thanks for the great suggestion, Lorraine B..  

 

Photos:  We are looking for staff and Health Sciences Library event photos.  Staff are encouraged to take photos and submit.  They will be displayed on SharePoint and then stored in UCLASS. Chelsea will coordinate the SharePoint photo display and TerriLynne is organizing and tagging photos in UCLASS.

 

Currents to Backsets:  All 2013 journals are now shelved in the backsets.  Thanks to all who assisted with this project.

 

Journal Project:    We will begin barcoding journals in preparation for a large move to Health Sciences Library in the summer months.

 

History of Medicine Room:   New signage for the LeBlanc, Scarlett and Cruse collections has been installed in the History of Medicine Room.  Collections have been shifted slightly to accommodate the LeBlanc collection and the Mackie ephemera collection that are expected soon.