Greetings from WILU 2012

Yongtao and I just finished our presentation at WILU 2012: Designing a Sustainable Information Literacy Curriculum for Health Care Professionals in a Hospital Library Network http://sites.macewan.ca/wilu2012/program/program-abstracts/ We had a good turnout and discussions engaging. We both felt that our curriculum design process was fascinating and unique to our attendees. People were impressed with all the work we do! Great job HIN! We'll post a link to the slides when they're available. These are also available in the shared drive in the Instruction Work Team folder, WILU2012.

Guest Lecture: Dr. Jeffrey M. Drazen, Editor-in-Chief of The New England Journal of Medicine

Event Date May 22 2012
4:00pm - 5:00pm
Location Libin Theatre, Foothills Campus, University of Calgary
Description
 “Scientific Writing and Publications” Dr. Jeffrey M. Drazen, Editor-in-Chief of The New England Journal of Medicine
For more info http://medicine.ucalgary.ca/node/5201

Grey Horizon Blog in Cancer Care

Check us out for current grey literature cancer-care material here.
We monitor the following key resources for you:
-World Health Organization – Health Topics – Cancer (International)
-Urban Health Today (International)
-New York Academy of Medicine (US)
-Kaiser Daily Global Health Policy Report (US)
-National Institute for Health and Clinical Excellence (UK)
-Globe and Mail Health News (Canada)
-Canadian Health Research Collection (Canada)
-Public Health Agency of Canada (Canada)
-Canadian Medical Association News (Canada)
-Canadian Institute of Health Information (Canada)
-Health Canada Drug Product, Drugs and Health Products (Canada)
-Centre for Health Services and Policy Research (CHSPR), University of British Columbia (Canada)
-CMA Infobase Clinical Guidelines (Canada)
-IHE Institute of Health Economics (Alberta)
-Ontario Cancer Care

Forward our Blog to your clients if you see the interest.

New Mental Health Strategy for Canada

The Mental Health Commission of Canada released its Mental Health strategy the other day. This is the first national-level mental health strategy for Canada (several provinces have their own, and several other countries have national-level strategies). It will be a foundational document for anyone doing research in the years to come on mental health policy. I was involved in a lot of the literature searching that informed this document, and I also proofread the reference list. You can access the Strategy at http://strategy.mentalhealthcommission.ca/.

HSL Access Notes -May 4th

Hello Everyone,

A few notes to begin the month….

HSL Weekend closure – July and August

As noted last week HSL will be closed on Saturday and Sundays through July and August.   This is reflected in our hours posted on the LCR website, and

broader communication about this will be sent out to faculty and posted by mid-June.  Weekend staff may wish to mention this to clients who regularly use the library on Saturdays and Sundays.

If there are any client questions or concerns please refer to myself or Susan.

Consult Office Coverage

Thanks Lourdes for distributing the May desk and consult office schedule.  There are quite a few changes with summer schedules and vacation coverage, please review and please report any concerns or questions about the schedule to your manager.

The consult office will not be staffed full days through May and June.  Please take note of the  changes in the weekly desk/consult schedules.  If the office is not staffed, service staff may check to see if a librarian is available for reference questions, or may refer clients to the librarians using their business cards at the desk.  Please note that Lorraine Toews will be away until May 28^th and Helen Lee Robertson is away until June 7^th.

Chat & hslibr will be monitored by Lourdes or the front counter staff outside of consult hours.  Lourdes will be away on Monday, May 7^th and Tuesday, May 8^th.   Staff scheduled at the desk from 8-10 and 2:30-4:30 on Monday and from 12:00  - 4:30 on Tuesday will cover IM and hslibr.  Processes will be reviewed with desk staff.  Lit searches received in hslibr will be forwarded to hslref.  If you have questions please let me know. 

The May desk schedules are also uploaded to Sharepoint.  

Summer Scheduling

Leslie will be assisting with additional hours at HSL over the next 5 months, that will also include a schedule change.  Leslie will be working Sunday to Thursday, with 11:00 a.m. – 7:00 p.m. shifts on Tuesdays, Wednesdays and Thursdays.

Leslie’s shift will provide early evening coverage on these days  and student evening shifts will run from 7:00 p.m. – 10:00 p.m. to provide more assistance with closing.

Thanks Leslie for assisting with the additional operational support over the summer months.

HKN News

We are pleased to announce that Janine Miiller is now on full-time contract with HKN.  Janine will continue to assist with client service with a regular Friday morning shift at the service desk. 

Clients and HIN locations

A reminder that if clients are anxious to access an item at an HIN location and would like to make the trip to pick up the item themselves, it is always best to call first to ensure the item is available.   

Clients with “Patient” profile

Please remember, a client with a library card that has a ‘patient’ profile in Sirsi can only use this card to borrow from the Consumer Health collections.   If they would like to borrow from the clinical collections, there are other options that are available to members of the public such as the Community Reader card or the TAL card.

HIN staff messages

From time to time we may receive messages for all HIN staff in our generic HSL email boxes.  Please note that some of these messages are intended for implementation by HIN staff but as information only for HSL staff.  For example  messages about changes or updates to HIN Refstats processes are for HSL information only and do not affect HSL Refstats processes.  Thanks.

Signage

Hours of operation signage has been installed on the glass side panel at the front entry.  We are still considering the best way to display holiday hours.  Signage has also been added on the desk for the book bin and above the self-checkout unit.

Access to 1461 – 1464 Rooms

 We thought we were close this week, however the work on the doors continues,  preventing  shared  access to the 1461-64 rooms for now.  Until further notice access to these rooms will be via the theatre 4 hallway only.

History of Medicine

There is a research summer student working in the HSL History of Medicine room.  She has approval to use the room through the summer months.  Her name is Nicole.  When she requests access to the room, please do not give out the key.  Staff are asked to accompany her to the room and open the door for her.  It is best to keep the lockset in the locked position and to return the key to the key box.  Thanks.

MCCQE

 The Computer Commons will be booked for the MCCQ exams from 8:00 a.m. – 5:00 p.m. through May 9^th.

 AUPE

There re special offers available for AUPE members:  reduced rates on tickets for movies, the Calgary Zoo, Heritage Park, and Calaway Park.  More details posted in the HSL staff room.

Service Desk Phones

A request has been submitted so the both phones at the service desk will have the number 220-6855.  Any reference to 220-6857 should be removed from documentation.

Please let me know if you have any questions, concerns or suggestions.

Hope you have a refreshing weekend.

Mary

The Return of the Consultation Category in RefStats

Good afternoon all, Upon discussion and deliberation, the Reference Workteam has decided to reinstate the Consultation as question type category in RefStats. In research intensive environments such as ours, a meeting request with a client regarding a literature search may not delve into the librarian instructing the user on how to navigate a particular database or electronic resource. Rather, a consultation period (which can easily extend beyond 30 minutes), may consist of reframing/addressing a search question, brainstorming for keywords, or suggesting essential resources to consider, without actually extending into a demonstration session. It is thus felt that these sessions should be captured separately. The Consultation category is now in RefStats and available for use. Thank you, Marcus, on behalf of the Reference Workteam

HSL Access Notes

Hello Everyone,

A few notes to end the month….

End of Term

Congratulations to our student assistants on completion of another term, and especially to Sandra who has completed her U of C program.  Many thanks to Sandra, Winnie, Marissa, Amy and Jessica who worked regular shifts at HSL through the past term, as well as Sajid, Alison, Katrina, and Diana who assisted with coverage through the fall term and casual coverage.  Your energy and efforts add a lot to HSL and are greatly appreciated.  Best wishes with summer plans.  

Summer Student Scheduling
We will begin our summer student scheduling May 1^st.  Student evening shifts will be changed to 3 hour shifts (4-7), and students are welcome to pick up more than the regular weekly shift.
Thanks to those students who have confirmed availability for shifts through the summer months.  We hope to hear from all by May 2^nd, and have the confirmed May through August schedule ready to distribute

late next week. 

HSL Summer Hours

HSL summer hours have just been approved.

While weekday hours will remain the same throughout the summer, a significant change is that we will be closed on weekends through July and August.

We will also be closed on the following statutory holidays:

VICTORIA DAY, MONDAY, MAY 21, 2012

Canada Day Long Weekend Monday, July 2, 2012

Civic Holiday, Monday, August 6, 2012        

LABOUR DAY, MONDAY, SEPTEMBER 3, 2012

Summer Consult/Desk Scheduling

We will be working on the consult/desk schedule in the next week.  Through the summer months there may be more single staff coverage at the desk and perhaps fewer consult office hours weekdays.

Please ensure your time away is noted in both your own calendars as well as the Staff Time Away calendar for scheduling purposes. Thanks.

Staff Time Away Calendar

In order for your entries in the Staff time away calendar to show up in the shared calendar, you must log in when the spse.ucalgary.ca login window appears.  Login name should be uc_admin\your email name, and password should be your email password.

MCCQE

The Medical Qualifying exams began this week and will continue from 8 – 5,  M-F, through May 9^th.  The Computer Commons is booked for the exams daytimes throughout this period, however is completely available evenings and weekends.  A cart of MCCQE materials will be kept in the locked staff area each evening.  Wilma Dodge who is overseeing the exams does have a key to the library and to the Commons.

Front Doors

There is still work being done on the front doors to coordinate with the gate and alarms.

We have learned more about the significance of the lights on the maglocks:

Normal state:  no lights

Alarm state: red

Ready for reset:  green

Not properly reset:  one red light

So in fact, if the gate and door alarm goes off, we have been instructed to wait until you see both green lights before pressing the reset button at the desk.  If the button is pressed too soon the doors will not properly reset.

If one red light shows, you can set the alarm off, wait for both green lights then press reset button to reset properly.

Side Entrance (Staff only)

The side door into the library by the Computer Commons is not latching properly when it swings closed.  Staff are asked to please ensure it is pulled or pushed properly shut when using.  This problem, along with the difficulty with the lockset has been reported.

Other Doors

The following doors are noted on our annunciator panel.  The numbers correspond to the door numbers as listed in the security system, so if the there is a problem with the door that needs to be reported to Security, it is important to report using these numbers.

Each door has been labelled with its number on the closer mechanism or close to the top of the door.

1450:  Library Main Entry doors

1405C:  Door from 1405 classroom into hallway by library storage room

1480Z:  Door from hallway by individual study rooms into hallway by elevator a (has swipe pad on hallway side however not currently allowing access)

1489Y:  Fire exit door in far NW corner of library.

1460ZB:  Doorway between 1461 - 64 hallway into hallway by theatre 4

1460Z:  Doorway between 1461 - 64 hallway and library  (has swipe pad and staff cards should work when locked during daytime hours)

1470Z:  Doorway at end of 1461 - 64 hallway to fire exit doorway

E1Book:  Doorway between 1461 - 64 hallway and theatre 3

There is still work being done on the annunciator panel, which is why there is one light that currently remains on.  Eventually, when all work is complete, when a light goes off and alarm sounds on the panel, it will mean that the door has been opened and requires attention.  The light will remain on until reset.

Catalogue – Med-Storage

Please note that the summary holdings in the catalogue record for some journals that are now housed at HDL have not yet been updated and may still indicate ‘med-storage’.

However if you scroll down to the detailed holdings you can see that the issues are individually listed and clients can place holds on individual issues for a 3 day loan (renewable).

An example is the title Radiology.

RFID tags for all items on HSL Hold shelf

In order to ensure that clients can use the self checkout with all items, we will begin placing RFID tags in hold items from other branches received for pick up at HSL before they are placed on our hold shelf.  This will include items from HDL or HIN locations.  Staff processing the hold at HSL are asked to follow through with the RFID tagging for the item, or pass along to a service desk staff member for tagging.

Flat Screen Panel

The new panel has been installed by the entry of the library, however we are waiting for some work to be completed on the panel computer.

Signage

Have you noticed the new Health Sciences Library signage at the entry of the library, and  our welcome sing above the service area?  We are still expecting signage for the self check out unit, the book return and the History of Medicine collections.

We are also looking at options for posting our hours at the library entry.

Persons of Interest” (POI -formerly associates)

A message from Rob regarding POI records:

If information from the Campus Card Office comes to Sirsi before information from PeopleSoft, then their status is BLOCKNEW and they have a 3 week expiration date.  If the right information comes to Sirsi later, then they are updated with their proper status.  And there are people who will never update.
On the other hand, if someone is in PeopleSoft but there is no barcode then they show up with the fake barcode like UC12345.  If they come to the desk with a record showing the fake barcode, this can be replaced with the barcode on their OneCard.

Bottom line is that we may continue to see some clients with records that need some follow up.  Please refer these clients to me and I will be pleased to follow up.  There is a special group of POI clients that I have mentioned below.

Vet Med Interns

There are a number of Vet Med Interns who will be joining the faculty over the next month or two.  These new clients are registered with Campus Card Office as “Persons of Interest” (POI -formerly associates) and will have Associate cards.  They will show in Sirsi as Blocknew, so may be in to activate their library record.  These clients should be entered with an “Academic” profile in Sirsi and have privileges for one year.  If the privileges do not automatically load for a one year period, please update manually, add a note to the record that this has been done and flag the name for me in the shift report of a brief email.   Many POI records do not load with any work or home address information.  Please ensure that all information is entered when you are activating these records for clients.

Neonatal Resuscitation texts (NRP)

We have received 20 copies of the new edition of the neonatal resuscitation texts, but are just waiting to hear from Collection Services about processing them for circulation.  We hope to have these on the shelves as soon as possible.  In the meantime if clients request a copy we should mention that we only have the older version available, but they could place a hold on a newer copy available at another KC.

Term loans

On May 1st, term loan items can be renewed and will have a new due date of Sept. 15th.  There will be renewal reminder notices sent to all those who have term items on loan.

Inventory

Phase 1 of the inventory project, scanning our entire monograph collection,  is complete.  Brian scanned most of the collection on his own, and created instructions and tips for passing along to others who will be working with the new RFID inventory procedures. Thanks Brian!

Thanks also to Lorraine Baker and Janine who assisted when possible.

Mackie Collection update

Students and staff have prepared and shelved another 28 boxes MacKie collection books for the History of Medicine collection this week!  Thanks to all.

AIMG

I stopped by the International Medical Graduate office this week and mentioned that we at times have clients how to connect to a medical study group.  They recommended suggesting the Alberta International Medical Graduates Association  site to the clients:

http://www.aimga.ca/cms/

Please let me know if you have any questions, comments or suggestions.

Wishing you all a pleasant weekend.

Mary