Hello,
A few notes to end the week.....
HSL Summer Holiday Closures
HSL will be closed over two holiday weekends this summer as follows:
Friday, July 1st
Saturday, July 2nd
Sunday, July 3rd
Weekend staff are asked to remind clients of our closure, and all renewal and return options especially in regard to any books borrowed this weekend and coming due on July 2nd or 3rd. Thanks.
Saturday, July 30th
Sunday, July 31st
Monday, August 1st
Holds for HIN clients
There had been a problem lately with KC location for hold items showing up in clients online accounts as ‘ucalgary’. This has now been resolved by ITS, and individual KC locations should display for each hold item.
Please let me know if there are any other concerns.
Formatting a Thesis Session
Leslie Potter will be at HSL to present a training session for staff on Formatting a Thesis. Remember, this session has moved from the afternoon to the morning.
We hope you can join us in 1460B on June 28th from 10am – 12pm for this session.
Stampede half day
Full-time support staff employees (Regular, Sessional, Limited Term, Fixed-term and Temporary) are entitled to a one-half (1/2) day holiday to be observed during the period of the Calgary Stampede (July 8 - 17, 2011).
Full-time employees who are on vacation, sick leave, workers' compensation, or any other leave during the period of the Stampede are not eligible for any benefit in respect to this holiday. The employee must be at work a minimum of one-half day during the period of Stampede to qualify for the holiday.
Part-time employees (Regular, Sessional, Limited Term, Fixed-term, Temporary and Recurring) are NOT entitled to the Stampede Holiday on a prorata basis.
Printing upgrade
Our new network printing system has been operating well. Thanks Lourdes for creating the new instructions posted for clients by the print station. Lourdes also did a Science Direct test print and found that the article did print properly, though with one extra page of 'tech text'. We are following up with IT on this.
Please let me know if you hear of any client issues, questions or concerns with the new system for follow up.
· Wireless printing from both PCs and Macs (does require eid login) is much easier now and steps can be found at: http://print.ucalgary.ca/
· The printer has been adjusted so that it defaults to double-sided printing, but clients can choose the option for single-sided printing from the print dialogue box at their workstation.
· When clients select print option at a public computer, the HSL network printer will display as Health_Sciences_Library.
· Jobs sent to the printer will remain in the queue for 30 minutes. IT is working on creating an override to allow staff to delete items in the queue when necessary.
· It is important to know that if a client has a card that was issued before May 2007, it will not read in the new network Printer swipe machine. These cards need to be re-encoded. We have a temporary set up using the laptop and swipe bar a the end of the counter by the POS for re-encoding cards. Step by step instructions are provided.
· Remember clients still have the option of using the back up Reference workstation and printer when necessary.
New Books
A message from Rob regarding the status of new books. We have seen our first ‘available soon’ items arrive at HSL this week.
Starting on Wednesday, June 8, we will begin to use the “available soon” feature in Sirsi. This means that shelf ready books that come in will say “available soon” rather than “available” in the catalogue. This will stop frustrating library users who place holds on books that aren’t really on the shelf and expect them to be on hold right away. “Shelf ready” books can take anywhere from one day to two weeks after arrival before going to the shelf.
What this means is that starting on June 8, new University of Calgary library books cannot go straight to the book shelves. New books will need to checked in, before going to the shelves. Since our users can place holds on “available soon” books, this also means that we can process any holds before they go to the shelves. If we don’t check in new books, they will continue to have the status of “available soon” rather than “available.” While library users can continue to place holds on “available soon” books, the holds won’t be filled because the holds aren’t “available.“
Podiums
Thanks Kelly for creating the classroom A/V instructions and for providing the mini training sessions. A copy of the instructions has been stored in each podium.
We also now have the connection for Mac computers installed on the 1460B podium. This will be coming soon for the 1460A podium as well.
Rooms
Room 1459 (south of Computer classroom) is now just about complete. We are just waiting for the table to be fully wired. This room, with a table that seats 14 comfortably, will be reserved as a staff meeting room and may be booked through Annley.
Room 1453 will be added to the online booking system for student use.
IS2
Starting Aug. 1, 2011, staff will submit timesheets online. Individuals who currently complete paper timesheets will report, modify and submit their timesheets directly in PeopleSoft through Self Service. The iS² website will provide further details as soon as they are available. This will include student assistant timesheets.
Online training will be available beginning June 21st. Staff should receive an email recommending the type of training that would best suit their needs.
Check out the IS2 website for more info at: http://www.ucalgary.ca/is2project/
RFID
The RFID project continues. We are now tagging in the WG call number range. During this process carts of tagged books may be sitting in the open area by the digital wall waiting to be shelved. We are pleased that at times clients are browsing through the titles on these carts. However the more browsing these carts see the more important it will be for staff reshelving these carts to do a quick scan of the books before shelving to ensure proper call number order. Thanks.
History of Medicine Room
The second shipment of the Mackie special collection has arrived, and is being shelved in the History of Medicine Room. Thanks to all who are assisting.
· There is a summer student working with Dr. Stanisch who will need access to the History of Medicine Room at times (last name Lefevbre). Staff are asked to open the room for her as needed, with a reminder that this is a no food and drinks area.
· The plastic covering has been removed from the shelves. While it continues to rain, staff are asked to check the room once a day for any signs of leaks in the ceiling.
· There is a History of Medicine conference beginning on the 16th of June and we may get some extra requests to view the room and collection over the weekend.
HSC Interactive Maps
Have you had an opportunity to use the UofC interactive room finder feature at: http://www.ucalgary.ca/map/interactive
The HSL renovated space and new rooms are now displaying.
Also, University of Calgary contacts directory has been updated to include links to interactive maps. When you click on a person's location, the map pops up showing you not only the building they're located in, but also the room location!
Clocks
We have a new clock in the service area, and one in each of the Computer Classrooms.
Please let me know if there are any questions, concerns or suggestions.
Have a great weekend.
Mary
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