Hello Everyone,
A few notes to begin the week...
HSL Weekend Closures
HSL continues to be closed Saturdays and Sundays through July and August. I have spoken with HSC Security staff and they confirm that they fielded only the occasional question regarding the weekend closure and no complaints.
Staff are asked to continue to remind clients that we are closed on weekends through the summer, especially if directing them to the library for any follow up, or giving out our hours of operation (our summer closures are not noted on our handout).
SPSS
Glenn from ITS was able to reload version 19 of the statistical software SPSS on the workstations in the Computer Commons. Version 20 will be installed when the workstations are loaded with the fall software load, sometime during the next month. This software will not be available on the public workstations outside of the Commons due to licensing restrictions.
Library Privilege Issues
We have seen 4 or 5 clients this week who have contacted us with concerns that their library access has stopped. In all these cases when I have followed up we have found that these clients were clinical staff with contract positions that ended on June 30, 2012. Since library access is tied to UofC status, their access will have expired as of June 30, 2012. We should advise these clients that if they continue to work with the UofC, they should speak to their UofC ‘reports to’ manager about completing the appropriate HR forms to extend their contract. As soon as their UofC status is reinstated (if they are eligible), their library access will be reinstated. In some cases we can manually extend privileges for 2 weeks as a sign of good will while HR deals with their status. If this is done a note should be added to their ‘extended info’ screen in Sirsi. I am always pleased to follow up with client privilege issues as well.
Residents and Fellows
Some helpful information from Helen regarding new residents and fellows who have begun their programs this month and who have begun using the library……
U of C residents (should load in Sirsi as grad students) and fellows generally have AHS badges, but are also eligible for, and encouraged to pick up the U of C photo ID card (now called ONEcard), which would give them access to library services and other services associated with it (debit card, access to gym, etc).
If they go in person, to the ONEcard/Security office to get their cards, they will get their pictures taken and their cards issued right away. They need to have their U of C ID number and one piece of government issued photo ID.
Please note if you are directing clients to the Security ID Office at main campus:
· We do have handouts in the public handout display that include a map, directions to main campus and ID Office contact information and hours.
· Please always advise clients to call the office first to confirm that they are in the system, before making a trip over for a OneCard.
· The office is closed over the lunch hour.
· The office does have extended hours a day or two each month including:
o August 1, 27-30: open until 6:00p.m. and
o September 3-6, 10-13, 17-20: open until 6:00p.m.
o More info See http://www.ucalgary.ca/onecard/contact_ONEcard.
Lexi comp/Dynamed Requests
Information from Helen regarding student access to popular databases Lexi-comp and Dynamed…
2nd year (pre-clerkship) and 3rd year (clerkship) medical students are U of C students and as such, are eligible to get Lexi-Comp through the Health Sciences Library. Each student is issued an individual product code. Lourdes is in charge of issuing codes and Brian is the back-up when she is away. If both are away, Caitlin, as the UME librarian, is their backup. If clients come to the desk asking about these products, please have them complete the brief form that is available at the front counter and pass on to the appropriate staff person mentioned above.
Residents and post-graduate fellows are both U of C grad students and AHS employees. AHS makes Lexi-Comp available to all their staff, including the residents and fellows. To register for access, they MUST use their AHS email and the AHS portal to register (either iWeb or inSite). When they register, they will get an institutional product code to download Lexi-Comp. Instructions are in SharePoint at https://spse.ucalgary.ca/sites/HSL/HSL%20Wiki%20Pages/Lexicomp%20for%20Residents%20and%20AHS%20staff.aspx and on the Mobile Devices libguide under Featured Point-of-Care Resources http://libguides.ucalgary.ca/mobile (which is where you would point them), and also printed in the reference binder.
Residents must get Lexi-Comp through AHS and not through U of C.
GGM42 Key
Staff are asked to check their GGM42 key in the lock on the door leading from the public part of the library to the administrative, office and workroom area. If your key is not working with the new cylinder, please let me know and I can provide a new key.
Update to Room booking system
There will be a minor system upgrade to the HSL Room Booking System (RBS) this week. This upgrade is necessary to fix a problem some users are experiencing when logging in with an email account that’s not known to our system.
The upgrade should only take about 15 minutes. During that time, the RBS will be unavailable. We will not lose any bookings. We hope to know more once the time of the upgrade is confirmed.
Also, we have another extended room booking in individual study room 1481A, so that both 1481 A and C will be locked when not in use.
Thunderbird
There was a message this week regarding the Thunderbird email service. This will not affect our use of Thunderbird for our group email accounts such as hslcirc and hsldoc.
HSL Literature Search Form
There is a new online Literature Search Form on the HSL webpage under Research and Teaching support. It may be helpful for staff to direct clients requesting assistance with in depth reference questions or literature searches to the online form when a librarian is not immediately available, for example during evenings. The form will allow the clients to provide helpful information to the librarians who will then be able to follow up appropriately with initial contact within one business day. Submitted forms are directed to hslibr email.
There are also print copies of the form in the service area files, but the online form submission would be preferred.
This is a new service, so any staff or client comments or input would be appreciated.
Copyright
We have received news that our LCR copyright procedures for the fall term will be the same as those used last year. Hopefully, that will make things a bit easier as LCR personnel and faculty members have some familiarity with the requirements. Also, the information on the copyright page has been updated, see http://library.ucalgary.ca/copyright.
Microfilm Machine
The microfilm reader is still not available and may not be repairable. We are looking into our best options.
Please let me know if you have any questions, concerns or suggestions.
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