A few notes to begin the week.....
April Hours
HSL will be open over the Easter weekend.
Holiday hours on:
Good Friday, April 22nd: 10:00 a.m. – 6:00 p.m
Regular hours on:
Saturday, April 23rd: 10:00 a.m. – 6:00 p.m
and
Sunday, April 24th: 12:00 noon – 8:00 p.m..
End of Term
As end of term approaches, special wishes to all our student assistants for every success with final papers and exams!
Summer Student Scheduling
HSL Summer scheduling will be in place for student assistants for the months of May through August. This will include three hours shifts evenings and weekend days, as well as full evening and weekend shifts to cover any evening and weekend staff vacations. We have posted our student shifts for May, and will be posting shifts for June through August soon.
Summer Holiday Weekend Closures at HSL
As in the past, HSL will be closed on Victoria Day, Labour Day, and over the July and August holiday weekends as follows:
Victoria Day: Monday, May 23rd
Canada Day Long Weekend: Friday, July 1st, Saturday, July 2nd, Sunday, July 3rd
August Long Weekend: Saturday, July 30th, Sunday, July 31st, Monday, August 1st
Labour Day: Monday, September 5th
HSL Renovations
The front entry has temporarily been changed to allow for construction of the final entry. We now have only one entry door and the after hours book return bin has been moved. The entry and exit security gates will continue to operate as usual. This entry construction is expected to take 3 to 4 weeks.
If the front door appears to bang, it is likely that the deadbolt knob has been accidentally hit and staff may need to reset. As well, if clients try to exit through the entry gate, it may need to be reset or else it could block the next client. Please ask staff if you have any questions about these items.
Health Information Network (HIN)
We can now issue library privileges to AHS employees with Carewest and Calgary Laboratory Services (CLS).
HIN Article Requests
Thanks to all for the full assistance being offered to HIN clients at the desk, especially for article requests. While completing the print article request form with the client is one option for assisting clients, the preferred option would be for staff to facilitate the request by completing the online form found on the HIN website with the client at the desk. This way there is less possibility of error or misunderstanding of written information. This also highlights the services available to the client 24/7 from the HIN website. Thanks.
Document Delivery Services (DDS)
When assisting a client who is eligible for DDS services both as UofC and HIN client, we would encourage the client to access the ILL form as a UofC client, however we can provide service to the client as they present at the desk.
DDS Services have been delivering requested articles electronically to both UofC and HIN clients’ for some time now. The very few print articles received in print are shelved below the self pick up holds.
UofC clients cannot update their email address that shows in the interlibrary form itself. To do this students must update their address first in MyUofC, while staff can ask staff to update their address information in their Sirsi record. After 24 hours this information will load automatically into the ILL form.
RFID
Duplicate tags - Now that we are tagging book returns before they are shelved and new
books, it is more and more possible that we will come across books that
already have a tag. Please include a quick scan of the book for a tag
as part of your routine process. We did find one with two tags this
week. We would like to avoid this, but if it does happen please just
place the books aside for my follow up.
Reserves
Due to changes in copyright at U of C (more info at : http://library.ucalgary.ca/copyright), there are changes to rules around the personal reserve readings binders. Brian has updated our HSL personal reserve forms and information on our reserve website in light of these changes. Some main changes include:
Photocopies of Journal Articles and Book Chapters
* All photocopies of copyrighted material placed on reserve, will be destroyed at the end of the Semester or Session. AUCC Fair Dealing Policy 16 (g).
* All photocopies of copyrighted material placed on reserve need to be supplemental as opposed to required readings. AUCC Fair Dealing Policy 16 (b).
* The course instructor will need to sign a form indicating that the supplemental readings on reserve constitute no more than 25% of the required readings for the course. For example if you require your students to purchase a 1,200 page textbook for your course and you require your students to read 800 pages of the textbook, than you can place 200 pages (25%) of supplemental readings photocopied from copyrighted material. AUCC Fair Dealing Policy 16 (b).
* Photocopied material that has an Access Copyright Stamp will not be accepted for reserve readings.
* Check for more details on the HSL reserve webpage at: http://library.ucalgary.ca/branches/hsl/reserve_placement
Statistics
All staff at the integrated service desk is asked to record statistics for reference type questions being answered at the desk. There are two sheets to record these stats, one by the reference workstation, and on the end of the cabinet in front of Grace’s desk.
Individual Study Rooms:
These four rooms are intended to be for individual quiet study. Signs are now posted signs in each room, indicating that there are other spaces and room options for group study and collaborative work. Please let me know if there are any comments or complaints
Extended bookings for Individual Study Rooms:
Study Rooms 1481A, 1481B and 1481D are all going to be booked for an extended period by PhD Candidacy students this week. Students have the key and the rooms should be locked when not in use. Annley has backup copies if students lock themselves out. At the end of the extended period students will return the key to the desk. It should be signed in on their original booking form (in the extended room booking binder), with date and staff initials or signature. Thanks.
Printing
We have received good news of a printing upgrade planned (similar to TFDL)for South Campus this summer that will address some of our long term printing issues. A few highlights:
* The new system will have a web-upload print system that students can access from their laptops across the wireless. Any type of computer can use this, Mac, Linux, Windows etc.
* The new system also prints from Science Direct correctly.
* While the new system will only read UofC cards issued after 2007, and older cards will need to be reprogrammed, IT is working on a way to enable this reprogramming from a location at HSC.
IS2 Sessions at South Campus
A message from the IS2 team. Staff are encouraged to attend one of the sessions.
LCR change team members include Mary McConnell, Leanne morrow and myself.
Want to chat about iS2? So do we!
Join us for a two-part series on the "what & why" and the "how & when" of iS2. If you haven't had an opportunity to attend previous iS2 sessions, now is the time to learn about our progress and to see what's still to come.
South (Foothills) Campus: Each session includes both What & Why and How & When
Date
Time
Location
April 18
8:30 - 10 a.m.
Dr. Clara Christie Theatre, South Campus
April 19
8:30 - 10 a.m.
A Theatre One VC, South Campus
April 20
1 - 2:30 p.m.
A Theatre Three VC, South Campus
Thanks. Please let me know if there are any questions, suggestions or concerns.
Have a great week.
Mary
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